What goes on a cleaning quote
Commercial cleaning is quoted rather than estimated, because the buyer is holding three pieces of paper and wants one number a month off each. That number has to carry everything — the hours, the consumables, the cover when somebody is off sick — and anything left out of it is work you have agreed to do for nothing for the length of the contract.
- The site, the areas covered, and the areas explicitly not covered
- The schedule: which nights, how many hours, how many cleaners
- The specification — what is done daily, what weekly, what monthly
- Consumables: who supplies soap, paper and liners, and whether they are in the price
- Cover when a cleaner is off, because the facilities manager will ask
- The fixed monthly figure, and whether tax sits on top of it
- Insurance and any vetting you hold, which commercial buyers check before anything else
The sample line items and example prices this sheet opens with are on the cleaning invoice template — the same table, which is about the trade rather than about this paper, so it lives in one place rather than on all six. Working out the price itself? The markup calculator turns your cost and markup into the figure to put on the quote, and shows the margin it leaves.
What you get
A PDF, and a link your customer can open in any browser. Word and Excel versions are not available yet — if a spreadsheet is what you need, this is not yet the tool for it, and saying so is cheaper for both of us than you finding out after typing everything in.
Pick how it looks
Six looks, from a plain classic sheet through a bold top band to a shop ticket, and your initials go on automatically until you upload a logo. See all six.
How to send it
Most customers want the paper on their phone, so the quote goes out by WhatsApp, text or email, or as a link that needs no app and no account on their side. Or download the PDF to print it or keep it for your own records.
Questions
Should consumables be in the price or billed on?
Either, so long as the quote says which. In-price is easier to sell and what most commercial buyers prefer, but it puts paper and soap inflation on you for the term. Billed on is safer and needs a line saying so, or the first invoice carrying a consumables charge gets queried.
How do I price cover for sick days and vacation?
Into the monthly figure, and say on the quote that cover is included. It is the question every facilities manager asks, and “we’ll sort it” loses to a competitor who wrote it down. If you are one person and genuinely cannot cover, say that too and let them decide.