Invoice in Spanish
If your customer reads Spanish, the invoice can too. Set the paper’s language to Español and it prints FACTURA at the top, Descripción, Cant., Precio and Importe over the lines, and Vence beside the due date — on the sheet, the PDF and the link your customer opens. The site itself stays in English, and your line items print exactly as you type them.
What prints in Spanish
The sheet below is a painter’s invoice with its language set to Spanish. Every word the invoice supplies on its own has changed; the lines and the names are what the painter typed. The table beside it is the full list of what changes on an invoice.
| In English | En español |
|---|---|
| INVOICE | FACTURA |
| For | Para |
| Due | Vence |
| Description | Descripción |
| Qty | Cant. |
| Rate | Precio |
| Amount | Importe |
| Subtotal | Subtotal |
| Discount 10% | Descuento 10% |
| Tax 7% | Impuesto 7% |
| Total | Total |
| PAID | PAGADO |
The line at the bottom changes too: “Thank you for your business. Pay by Zelle or card:” prints as “Gracias por su preferencia. Pague por Zelle o con tarjeta:”, followed by your phone number. Dates come out the Spanish way round, day first — 30 oct 2026 — and money stays in dollars written the US way, $1,250.00, which is how Spanish is written in the US too.
What stays the way you typed it
Nothing you type is translated. Your business name, your customer’s name and every line item go on the paper exactly as entered, so a line typed as “Front brake pads” prints in English on a Spanish invoice. That is deliberate: a machine translation of “P-trap” or “tear-off” is a guess, and an invoice is the wrong place for a guess. Type the lines in Spanish — or in both, “Mano de obra / Labor” — and the sheet reads the way you want it to.
The editor, the buttons and the rest of this site stay in English. The language setting belongs to the paper, not to the screen you make it on.
Every paper, not only invoices
The same setting works on all 12 papers the generator makes, with the totals, signature lines and footer of each one in Spanish. Their headings:
| Paper | Prints as |
|---|---|
| Invoice | Factura |
| Estimate | Presupuesto |
| Quote | Cotización |
| Receipt | Recibo |
| Work order | Orden de trabajo |
| Service agreement | Contrato de servicio |
| Purchase order | Orden de compra |
| Change order | Orden de cambio |
| Statement of work | Alcance del trabajo |
| Punch list | Lista de pendientes |
| Credit memo | Nota de crédito |
| Progress invoice | Factura de avance |
An estimate is a Presupuesto rather than an “estimado”, the usual Spanish word for a price given before the work starts; a quote, a firm price, is a Cotización. A progress invoice is a Factura de avance, with its retainage printed as Retención 10%. When an estimate in Spanish is accepted and turned into an invoice, the invoice stays in Spanish.
How to send it
Send it the same way as any other paper: WhatsApp, text, email, or a link. The message that goes with it is written in Spanish — “Hola Ana, aquí tiene su factura #1043 de Fresh Coat Painters por $1,471.25. Ver o pagar aquí:” and the link — and you can change any of it before you press send. The customer opens the link in any phone browser, sees the invoice in Spanish, and has Pagar and Descargar PDF buttons beside it. The PDF you download yourself is the same Spanish sheet.
What it does not do
- It does not translate your line items or names.
- It does not print both languages on one sheet; each paper is one or the other.
- It is not a Mexican CFDI and cannot be stamped by the SAT.
- The website, the editor and your papers list stay in English.
Tax and the law
Printing an invoice in Spanish changes its words, not what it has to say. Whether you charge sales tax, and what a contract has to contain to bind anyone, depends on your state, not on the language. If a document has legal weight, your state’s rules — or a lawyer — decide whether a Spanish copy needs an English one beside it.
Questions about invoices in Spanish
Does the whole invoice come out in Spanish?
Everything the invoice prints by itself does: the heading, the labels, the totals, the due date, the thank-you line at the bottom and the PAGADO stamp on a paid receipt. What you type yourself prints exactly as you typed it — your business name, your customer’s name and every line item. Type the lines in Spanish and the whole sheet reads in Spanish.
Is this a Mexican factura (CFDI)?
No. A CFDI is an electronic invoice issued through Mexico’s tax authority, the SAT, with an RFC and a digital stamp, and nothing here can issue one. This is a US invoice with its words in Spanish, for a business in the US whose customer reads Spanish. Billing in Mexico needs a CFDI provider authorized by the SAT.
What does my customer see when they open the link?
The invoice itself in Spanish, with the Pay and Download PDF buttons in Spanish too (Pagar and Descargar PDF). The rest of that page — the business name at the top and the small print around the invoice — stays in English. The message that carries the link is written in Spanish, and you can edit it before it goes.
Can I change the language after I start?
Yes, as often as you like before you send it: switch Paper language in the editor and the preview beside it changes as you click. Once it has gone, the link shows the paper as you sent it. The setting belongs to each paper, not to your account, so your next paper starts in English and one customer in Spanish does not change anyone else’s.